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lastupdate date

2024-06-19

Organization

Name

Extension Number

Responsibility

Ms. Pei-Hua Chiang

50521

  1. Manage and supervise the Documentation Division affairs.
  2. Manage and supervise records management performance.
  3. Receipt and assign confidential documents.

Ms. Siou-Syuan Lin

50530

  1. Issue documents of the University.
  2. Proofread documents and deal with the official seal.
  3. Manage the official document management Information system and problem issue tracking.
  4. Manage property of this division.
  5. Answer operational question for the official document management Information system.

 Ms. Ya-Ping Kuo

50528

  1. Receipt and assign e-document of the University.
  2. Regularly notice and make reports of overdue documents.
  3. Deal with public access to records and archive services.

Ms. Pei-Yu Tsai

50525

  1. Deat with document classification.
  2. Deal with archive preservation, archive disposition, archive transfer,  archives appraisal ,archive acquisition and records storage.
  3. Manage the confidential documents.
  4. Manage records schedules.
  5. Deal with evaluation of records management.
  6. Answer operational question for the official document management Information system.

Ms. Shu-Ping Wu

50529

  1. Manage seals of the University.
  2. Deal with hard-copy document's attachment description.
  3. Check document for be going to leave employee.
  4. Deal with archive restoration plan.

Ms. Pei-Sheng Yei

50533

  1. Zip and upload e-documents.
  2. Regularly backup image file of documents.
  3. Check the consistency between the catalogues and  documents
  4. Electronic archives and electronic media archives disposition.
  5. Decryption of confidential files.
  6. Office equipment procurement.
  7. Answer operational question for the official document management Information system.

Ms. Hsiu-Li Wang

50527

  1. Receipt and assign hard-copy document of the University.
  2. Deal with archive cataloging and uploading to the archive management system.
  3. Manage the website of this division.
  4. Deal with Archive destruction.
  5. Manage email:em50520@email.ncku.edu.tw
  6. Answer operational question for the official document management Information system.

Ms. Yu-Ling Hu

50520

  1. Seal and stamp deliveries and deliver to the post office.
  2. Recording postage.
  3. Deal with records cataloging.
  4. Public space repair and maintenance.
  5. Assist archives management.

Ms. Pi-Fang Hsu

50531

  1. Type and print issuing document of the University.
  2. Deal with e-document's attachment description.
  3. Assist archives management.

Ms. Chia-Chen Yang

50526

  1. Scan filing document.
  2. Print front cover and spine and catalogues of file folder and binding.
  3. Manage temperature and humidity of records storage
  4. Records storage emergency response plan and field drills.
  5. Office stationery purchasing.

Mr. Ming-Ching Chou

63070

  1. Manage and supervise the Mail Dispatching Room affairs
  2. Receipt and assign regular mail, registered mail and package.

Ms. Pel-Yin Tsai

63070

  1. Receipt and assign regular mail, registered mail and package.
  2. Clean the Mail Dispatching Room.